The new General Data Protection Regulations (GDPR) comes into force on 25th May 2018.

 

TheTravelinGroup – Order/services Acknowledgements

TheTravelinGroup - Covers London Travel in Limited, Magic Marketing (G.B.) Limited, Univida Travel Limited & Turvision Limited

Purchase Orders that we place with you:

1. Placing an order/services  where there are no data sharing/transfer arrangements

 

Can be used in a purchase order/services  to a supplier where personal data may be shared or transferred

 

"Provisions relating to personal data pursuant to GDPR

 

In accepting this order/services  you agree that you will:

 

1) Only use any personal information (Personal Information) that we give you in this order/services  to fulfil the  order/services  and for your own legally justified record of the transaction;

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2) Keep the Personal Information confidential other than where it is reasonably necessary for the purposes of fulfilling the order/services  an ensure that all transfers of Personal Data are secure;

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3) Report to us any unauthorised access to, loss, theft or corruption of the Personal Information as soon as it comes to your attention;

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4) Subject to any disclosure that is necessary to fulfil the order, when fulfilling it, use reasonable, regularly reviewed and proportionate measures to:

a) Keep the Personal Information secure;

b) Prevent the unauthorised disclosure of the Personal Information;

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5) Use reasonable, regularly reviewed and proportionate measures to:

a) aid us in complying with our obligation to respond to any requests by a person whose personal data is within the Personal Information exercising their rights under Chapter III GDPR;

b) assist us in our compliance with our obligations at Articles 33 to 36 GDPR taking into account the nature of this order/services and the Personal Information;

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6) Where Personal Data is being transferred to a subcontractor, only use subcontractors that we have approved to fulfil the order/services  and ensure that such subcontractors enter into terms with you that are no less demanding than these obligations with regard to the use of the Personal Information for the fulfilment of the subcontracted services;

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7) On our written request, delete or return all the Personal Data held by you after completion of the order/services  unless you are required to retain or store the Personal Information for your own legal purposes;

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8) Following a reasonable written request:

a) Provide us with all information that is reasonably necessary to demonstrate compliance with these terms;

b) Allow us occasional inspections of your premises where Personal Data is processed, to be conducted by us or our auditor. Any such inspection shall be limited to reviewing the Personal Information and the technical and organisation measure we have in place to maintain the privacy and security of the Personal Data.

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Purchase Orders/Services that you place with us:

 

2. Receiving an order/services  where there are no data sharing/transfer arrangements.

"Provisions relating to personal data pursuant to GDPR

 

We accept this order/services  on the follow terms:

 

1) We will only use any personal information (Personal Information) that you give us in fulfilment of this order/services  for our own legally justified record of the transaction;

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2) We will keep the Personal Information confidential other than where it is reasonably necessary for the purposes of our business;

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3) We will report to you any unauthorised access to, loss, theft or corruption of the Personal Information as soon as it comes to our attention;

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4) Subject to any disclosure that is reasonably necessary for the purposes of our business, we will use reasonable, regularly reviewed and proportionate measures to:​

a) Keep the Personal Information secure;

b) Prevent the unauthorised disclosure of the Personal Information;

​

5) Use reasonable, regularly reviewed and proportionate measures to:

a) Aid you in complying with your obligation to respond to any requests by a person whose personal data is within the Personal Information exercising their rights under Chapter III GDPR;

b) assist you in our compliance with your obligations at Articles 33 to 36 GDPR taking into account the nature of this order/services  and the Personal Information;

​

6) Where Personal Data is being transferred to a subcontractor, we will only use subcontractors that you have expressly approved to fulfil the order/services  and we will ensure that such subcontractors enter into terms with us that are no less demanding than these obligations with regard to the use of the Personal Information for the fulfilment of the subcontracted services;

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7) On your written request, delete or return all the Personal Data held by us after completion of the order/services unless we are required to retain or store the Personal Information for our own legal purposes;

​

8) Following a reasonable written request:

a) Provide you with all information that is reasonably necessary to demonstrate compliance with these terms;

b) Allow you occasional inspection of our premises where Personal Data is processed, to be conducted by us or our auditor. Any such inspection shall be limited to reviewing the Personal Information and the technical and organisation measure we have in place to maintain the privacy and security of the Personal Data."

 

 

If you have any questions relating to the above, please direct them to our DPO, admin@thetravelingroup.com

 

Date 25th May 2018

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The Group of Companies TheTravelinGroup, London Travel in Limited, Magic Marketing (G.B.) Limited & Univida Travel Ltd. Please note that any personal information may be shared between the companies or third parties if there is a legitimate business reason to do so. The information in this message is confidential. If you are not the intended recipient then please contact the sender immediately. Although all emails into and out of TheTravelinGroup are monitored we cannot guarantee that they are free from viruses and any liability on our part (however arising) in respect of any virus is excluded. Please email info@thetravelingroup.com or telephone +44 203 823 9739 the TheTravelinGroup iT Department for help.